What is work performance data, information, and reports?

Updated: Jul 4, 2020

Project Information

Work performance data, information, and reports sound similar, but there are differences between the three. It is collectively called project information. But an understanding of the differences between the three terms is important to answer questions during the Exam.

As the project work progresses, a large amount of information is collected, analyzed, and reported. This information is associated with incurred costs, tasks completed, quality of project deliverables, and other work done during the execution processes.

The unorganized raw measurements are called work performance data.

The data is organized, categorized, analyzed, and presented in a context which is called work performance information.

Later, these are further formatted as a report and distributed (via emails or handouts), presented to stakeholders, or stored as work performance reports. The reports are an electronic or physical representation of the information.

To summarize,

(1) Work performance data is the building block or raw observation of the work-in-progress. Examples would be the amount of money actually spent on different project activities, dimension of product components, or the number of cancelled change requests.

(2) Work performance information is the meaning and context that you get once you have analyzed the data. Examples would be outputs of earned value analysis such as cost or schedule variances.

(3) Work performance report is what you prepare and provide to stakeholders or use as part of a project document or presentation. Examples are project status reports and project recommendations.

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